{"id":143,"date":"2025-11-10T14:29:43","date_gmt":"2025-11-10T14:29:43","guid":{"rendered":"https:\/\/kb.ourproperty.ng\/property-manager\/?post_type=docs&p=143"},"modified":"2025-11-10T14:29:44","modified_gmt":"2025-11-10T14:29:44","password":"","slug":"how-to-manage-inventory","status":"publish","type":"docs","link":"https:\/\/kb.ourproperty.ng\/property-manager\/docs\/inventory\/how-to-manage-inventory\/","title":{"rendered":"How To Manage Inventory"},"content":{"rendered":"\n

Take an Explanatory Tour!<\/strong><\/h3>\n\n\n\n

This guided walkthrough will show you how to create and manage inventory for your units.
Inventories are added on one unit at a time<\/strong>, and should be completed before a unit is let out<\/strong> – as inventory cannot be modified after letting.<\/p>\n\n\n\n

Be sure to record all necessary items to ensure smooth and efficient property management.<\/p>\n\n\n\n

Already know how it works? You can skip the tour at any time.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Video Link (Optional)<\/strong><\/h3>\n\n\n\n

For better record-keeping and easier comparison after a tenant or occupant moves out, we recommend creating a video of all inventory items. Upload the video to YouTube<\/strong> and paste the link here.<\/p>\n\n\n\n

This step is optional, you may choose to capture only photos<\/strong>, or include both photos and video<\/strong> for more detailed documentation.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Name Your Inventory Item<\/strong><\/h3>\n\n\n\n

Enter a name for the inventory item you want to record. Choose a name that is easy to remember, such as the actual item name (e.g., Refrigerator, Prepaid Meter, Washing Machine<\/strong>, etc.) or any label that helps you identify it quickly later.<\/p>\n\n\n\n

This name will help you track and organize your records efficiently.<\/p>\n\n\n\n


Enter Quantity<\/strong><\/p>\n\n\n\n

Specify the number of units<\/strong> for the inventory item you’re recording.
This helps accurately track how many of each item (e.g., 2 chairs, 1 refrigerator, 3 light bulbs<\/strong>) are present in the unit.<\/p>\n\n\n\n

Be as precise as possible for effective inventory management.
<\/p>\n\n\n\n


Inventory Condition<\/strong><\/p>\n\n\n\n

Choose the option that best describes the current condition<\/strong> of the item you’re recording.
This helps ensure accurate documentation for future reference and inspections.<\/p>\n\n\n\n


Upload Inventory Pictures<\/strong><\/p>\n\n\n\n

Please ensure you have already taken clear photos of the inventory item on your device.
You can upload up to 6 pictures<\/strong> per inventory record. For better documentation, we recommend capturing the item from different angles to help with future reference or clarification.<\/p>\n\n\n\n

\ud83d\udccc Tip: Use lightweight image files<\/strong>, as large images may take longer to upload or render.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Add More Button<\/strong><\/p>\n\n\n\n

Use the “Add More To Inventory”<\/strong> button to create additional inventory records for the unit.
You can click it as many times as needed to capture all items<\/strong> within the property unit.<\/p>\n\n\n\n

This ensures every item is properly documented in the inventory.

<\/p>\n\n\n\n

Delete Inventory Record<\/strong><\/h3>\n\n\n\n

Click this button to permanently remove all recorded inventory items<\/strong> from the list.
\u26a0\ufe0f Warning:<\/strong> This action cannot be undone.
Please confirm you want to delete before proceeding.<\/p>\n\n\n\n


\u270f\ufe0f Update Inventory Button<\/strong><\/p>\n\n\n\n

Click this button to save the details<\/strong> of the recorded inventory item(s).
You can update item names, quantities, conditions, and attached photos as needed.<\/p>\n\n\n\n

Remember to update your changes<\/strong> to maintain accurate and up-to-date records.<\/p>\n","protected":false},"excerpt":{"rendered":"

Take an Explanatory Tour! This guided walkthrough will show you how to create and manage inventory for your units.Inventories are added on one unit at a time, and should be completed before a unit is let out – as inventory cannot be modified after letting. Be sure to record all necessary items to ensure smooth […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_eb_attr":"","footnotes":""},"doc_category":[17],"glossaries":[],"doc_tag":[],"class_list":["post-143","docs","type-docs","status-publish","hentry","doc_category-inventory"],"acf":[],"year_month":"2026-04","word_count":429,"total_views":"158","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"tsalam","author_nicename":"tsalam","author_url":"https:\/\/kb.ourproperty.ng\/property-manager\/author\/tsalam\/"},"doc_category_info":[{"term_name":"Inventory","term_url":"https:\/\/kb.ourproperty.ng\/property-manager\/docs-category\/inventory\/"}],"doc_tag_info":[],"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/docs\/143","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/comments?post=143"}],"version-history":[{"count":1,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/docs\/143\/revisions"}],"predecessor-version":[{"id":147,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/docs\/143\/revisions\/147"}],"wp:attachment":[{"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/media?parent=143"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/doc_category?post=143"},{"taxonomy":"glossaries","embeddable":true,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/glossaries?post=143"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/kb.ourproperty.ng\/property-manager\/wp-json\/wp\/v2\/doc_tag?post=143"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}